My number can be easily introduced by acquiring an Individual Number Card, giving you an opportunity to transform your business!
My number system introduction support service
From January 2016, the social security and tax number system (hereinafter referred to as the My Number system) will come into effect.
Prior to the enforcement, in October 2015, each local government is scheduled to start numbering and notification of My Number.
Even in private companies, it is necessary to improve the process and system support for acquiring, managing,
and reporting My Numbers of employees and their families.
Since specific personal information including My Number requires a stricter management system than personal information,
it is inevitable to comply with the My Number system.
However, the current situation shows how the awareness and understanding of the My Number system in companies is unfavorably small.
In order to support the My Number system support in companies,
we will provide the My Number system introduction support service.
Overview of the introduction of the My Number system
In order to support My Number, it is necessary to consider the support policy within the following business scope and handle it as a company-wide project.
Notification / preparation
Announcement of my number
correspondence policy company-wide,
Prepare for response.
Main points to consider
- Who is the initial responsibility department?
- Who is the external consultant?
- What is management understanding?
- What is the actual status of the PJ operation?
- What is the actual state of compliance?
Use / practical use
Collect employee’s My Number
and manage it appropriately.
Main points to consider
- What is the total number of employees?
- What is the ratio of regular employees to non-regular employees?
- What is the retention of employees and the actual situation of employment?
- What is the status of systematization of personnel and labor data?
- What is the management status of ID / Pass such as GW?
- What is the level of IT literacy?
- What is your security policy?
Maintenance / education
Develop various regulations and
information systems and
provide education to employees.
Main points to consider
- What is the scale, content, and employment form of your business?
- What is the actual state of maintenance and operation of various regulations?
- What is your personal information protection management system?
- What is your education system?
Use / application
Output my number to the system
target form and formulate
a business transformation plan.
Main points to consider
- What is the actual usage and forecast of system forms?
(Company insurance pension system, tax system) - What about personnel, salary and accounting systems?
- What is the status of labor and accounting outsourcing?
- What is the P / L labor cost composition and shift management status?
- What is the maintenance status of JIS Q 15001?
The range of support is wide, so no need to rush!
Easy installation is possible by “obtaining an Individual Number Card”!!
My number system introduction step
We will take steps to respond to each business scope.
It is important to aim for business transformation while minimizing the support for My Number.
- Business
reform
process - Understanding the current situation
- Strengthening the system
- Formulation of transformation plan
My number
correspondence
- STEP. 1
- Announcement /
preparation
Contents
- Comprehension of description on all levels till top management
- Description Announcement to the whole company
- PJ formation centered on the main department
- Clarification of the scope of influence (including submitted form)
- Determining the scope of safety management measures
- Consultation with related system vendors
- Number acquisition process and planning
effect
- Understanding and approval as a company-wide business
- Clarification of individual and organizational responsibilities
- Clarification of introduction output requirements
- Clarification of outline of various regulations
- Budget acceptance
range
- entreprise * Under the head of general affairs
- STEP. 2-1
- Acquisition / management
Contents
- Number collection and input
Full-time employee / part-time job, part-time job / others (including dependent relatives) - System refurbishment or developmen
(DB conversion& master data linkage) - I / O process arrangements
- Data storage and destruction process arrangements
effect
- Identity verification (master maintenance)
- Number D/B
- Operation procedure with linked system & data storage, clarification of disposal process
range
- entreprise
* Implemented in business divisions mainly under general affairs and information system
Acquisition of personal
number card
- STEP. 2-2
- Maintenance /
education
Contents
- Preparation and preparation of various regulations and manuals
Organizational regulations, personal regulations, physical environment maintenance regulations, system operation regulations, business operation regulations, etc. - Implementation of educational guidance to each related department
- Institutional support for related information systems
effect
- Manuals, business follow-ups, regulations, forms based on safety management measures regulations
- Business transformation plan to be developed for the introduction of this system
- Specific personal information protection regulations
range
- General Affairs, Labor, Accounting, Information System Crisis Management Office
- STEP. 3
- Use / application
Contents
- Confirmation of output of system target forms
- Operation check of number D / B linkage system
- Implementation of failure response simulation
- Scrutiny confirmation of safety management measures regulations
- Creation of transformation Kaizen plan
effect
- Confirmation of difference between initial plan and output
- Clarification of remaining issues
- Revision of role regulations
- Renovation plan for related systems
- Transformation Kaizen Plan
range
- entreprise * PJ development under general affairs manager
Realization of business transformation
[Contact for inquiries regarding this matter] * We will respond to interviews at any time. Please feel free to contact us.